Important Tax Reminders as We Closeout The Year
NOTE: In our communication dated December 12, 2025, we stated that employees would receive a separate accounting of their qualified overtime compensation by January 31, 2026. Based on IRS guidance, employers are not required to provide this information, and we do not intend to issue reporting this year while we review IRS rule publications and determine the correct qualified overtime calculation method. We apologize for any confusion this may have caused and appreciate your understanding.
2025 W-2 Opt-out
2025 W-2 Opt-out means you will NOT receive a paper copy by mail. If you would like to make the election for the electronic 2025 form, please log in to HRMS (Employee Direct Access) to make this update. There are many advantages to receiving your form electronically!
Receiving an electronic form is:
- Safer. Reduces the risk of identity theft associated with mailed forms, which includes the employee’s name, address, and partial social security number.
- Faster. Electronic forms will be available before mailed forms. Employees will be notified by email announcement when their forms are available to view and print. Those who do not make the election will have a copy mailed.
- Accessible. Your statements will remain in Oracle and can be accessed and printed whenever you need them (for all active employees).
- Greener. If electronic consent is provided, paper forms will not be mailed.
How do you sign up to receive your W-2 form electronically?
- To begin the opt-out process, log into HRMS and locate the bars in the top left corner of the screen.
- Click the three bars and select “Employee Direct Access”
- Click “Salary Related”
- Click “W2 Delivery Preference”
- Once you see the screen below, uncheck the box next to “Delivery Method” and click update.
Thank you in advance for participating in this option. If you have any questions, please contact the Payroll Section. [email protected].
What if you already provided consent last year?
No action is needed. Your consent will remain in effect until you choose to withdraw your consent or terminate your employment.
Reminder: Review and Update Your Form W-4 and Mailing Address
Ensure that you submit an updated Form W-4 if there have been, or will be, any changes to your filing status, other income, deductions, or tax credits for the upcoming year.
As a reminder, it is recommended that you complete a new Form W-4 using the IRS Tax Withholding Estimator, available at IRS.gov/W4App, to help ensure accurate withholding.
While reviewing your information in HRMS, take a moment to verify and update your mailing address if needed. This will help ensure that any tax-related documents are delivered to you promptly.
All updates and or changes should be made before January 6th, 2026.
Treasury, IRS provides guidance for individuals who received overtime during the tax year 2025
For tax years 2025 through 2028, individuals who receive qualified overtime compensation may deduct the pay that exceeds their regular rate of pay (generally, the “half” portion of “time-and-a-half” compensation) that is required by the Fair Labor Standards Act and reported on a Form W-2 statement furnished to the individual.
- Maximum annual deduction is $12,500 ($25,000 for joint filers).
- Deduction phases out for taxpayers with modified adjusted gross income over $150,000 ($300,000 for joint filers).
- The deduction is available for both itemizing and non-itemizing taxpayers.
Qualified overtime per FLSA guidelines means overtime pay for hours worked in excess of 40 in a workweek (Notice 2025-69). If you have any questions or concerns regarding qualified overtime, we encourage you to consult with a licensed tax professional for guidance.
2025 ACA Forms – will be available electronically.
If you have any questions, please email the Finance Payroll Section.
