Policies and Procedures

GLOSSARY OF TERMS / DEFINITIONS

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SECTION 1: GENERAL PROVISIONS

1.1 Adoption of Policies and Procedures
1.2 Purpose of Policies and Procedures
1.3 Scope of Application of Policies and Procedures
1.4 Amendment of Policies and Procedures
1.5 Compliance
1.6 Availability of Policies and Procedures
1.7 Forms

SECTION 2: ADMINISTRATION AND SERVICES

2.1 Chief Human Resources Officer
2.2 Mission of the Department of Human Resources
2.3 Responsibilities of the Director of Human Resources
2.4 Services to Employees and Agencies

SECTION 3: CLASSIFICATION AND POSITION MANAGEMENT

3.1 Job Classification Plan
3.2 Amendment of the Job Classification Plan
3.3 Class Specifications
Job Descriptions
3.5 Process for Determining Job Classification
3.6 Titles
3.7 Personnel Complement and Authorized Positions
3.8 Establishment of Positions
3.9 Discontinuance of Positions

SECTION 4: COMPENSATION OF EMPLOYEES

4.1 Payplan
4.2 Amendment of the Payplan
4.3 Interpretation and Effect on Employee’s Rate of Pay
4.4 Overtime Pay
4.5 On‐Call Pay
4.6 Pay for Serving in Acting Capacity
4.7 Employee Benefits
4.8 Information due Seriously Ill Employees
4.9 Workers’ Compensation
4.10 Tuition Reimbursement
4.11 Errors in Pay
4.12 Docking of Pay
4.13 Emergency Pay
4.14 Additional Pay for Exempt Employees 

SECTION 5: ASSIGNMENT CATEGORIES and MULTIPLE JOB ASSIGNMENTS

5.1 Categories of Employee Assignments
5.2 Changes in Assignment Category

SECTION 6: FILLING of VACANCIES

6.1 Equal Opportunity Employer
6.2 Hiring and Promotion Practices
6.3 Role of the Director of Human Resources in Recruitment, Selection, Advancement, and Placement Activities
6.4 Procedures for Filling Vacant Positions
6.5 Employment of Family and Friends
6.6 Employment Date
6.7 Probationary Status
6.8 Re-employment
6.9 Job Sharing
6.10 Emergency Hiring
6.11 Procedure for Handling Transfers from Henrico County Public Schools to Henrico County General Government
6.12 Temporary Employment Agencies
6.13 Higher Education Requirements
6.14 Relocation

SECTION 7: HOURS OF WORK

7.1 Hours of Work
7.2 Telework Policy
7.3 Emergency Closure Policy
7.4 Holidays
7.5 Daylight Saving Time and Eastern Standard Time

SECTION 8: LEAVES OF ABSENCE

8.1 Grants of Leaves of Absence
8.2 Types of Leaves of Absence
8.3 Eligibility for and Accrual of Leaves of Absence
8.4 Sick Leave
8.5 Wellness Leave
8.6 Annual Leave
8.7 Civil Leave
8.8 Leave without Pay
8.9 Military Leave
8.10 Educational Leave
8.11 Bereavement Leave
8.12 Injury Leave
8.13 Conference Leave
8.14 Compensatory Leave
8.15 Extended Leave Pool
8.16 In‐Service Training Leave
8.17 Suspension Leave
8.18 Parental Leave
8.19 Family and Medical Leave Act (FMLA)
8.20 Volunteer Leave
8.21 Emergency Leave
8.22 Organ and Bone Marrow Donor Leave

SECTION 9: SEPARATIONS

9.1 Resignations
9.2 Dismissals
9.3 Final Settlement
9.4 Separation Process
9.5 Disability Separation
9.6 Reduction in the Workforce (Layoffs)

SECTION 10: PERSONNEL RECORDS

10.1 Personnel Records
10.2 Personal Information

SECTION 11: PART‐TIME EMPLOYEES

11.1 Part‐time Employees
11.2 Transferring from Full‐Time to Part‐Time

SECTION 12: PERFORMANCE APPRAISALS

12.1 Purpose of Performance Appraisals
12.2 Performance
12.3 Types of Performance Appraisal
12.4 Henrico County Capability Model
12.5 Eligibility for Pay Increase
12.6 Review and Approval of Performance Appraisals
12.7 Performance Issues

SECTION 13: EMPLOYEE RELATIONS

13.1 Job Practices
13.2 Equal Employment Opportunity Policy and Policy against Harassment
13.3 Policy against Workplace Violence
13.4 Standards of Conduct
13.5 Human Resources Authorized Leave
13.6 Discipline
13.7 Employee Assistance Program
13.8 Technology Policy
13.9 Artificial Intelligence (AI) Policy
13.10 Social Media
13.11 Privacy of Information
13.12 Grievance Procedure

SECTION 14: EMPLOYEE HEALTH

14.1 Employee Health Services
14.2 Smoking Policy
14.3 Drug and Alcohol Policy
14.4 Lactation

SECTION 15: HRMS TRANSACTIONS

15.1 Payperiods and Paydays
15.2 Time Reporting
15.3 Personnel Transactions
15.4 Payroll Deductions

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